The department makes a payment against a BCO business contract or consultant agreement by creating a BFS requisition including the steps below:

·         In BFS, go to Purchasing> Requisitions> Add/Update Requisitions.

·         Click “Add” to “Add a New Value.”

·         Complete the information as you would on any requisition.

·         On the right side of the page, click “Add Comments.”

·         Click “Copy Standard Comments.”

·         Select Comment Type “BUS” and Comment ID “1” and fill in the “Contract/ Project Name.”

·         Upload a copy of the signed contract as an attachment.

·         In “Requisition Defaults” select “Special Handling” as the Buyer.

·         After requisition approval, you should receive a PO number within the same day.

Do not send the purchase order to the vendor.  (Printable instructions)

To increase the dollar amount of a purchase order:

First an amendment to the agreement (issued through BCO) needs to be fully signed, and then the department creates a change order to the BFS departmental purchase order. Do not send the change order to the vendor.