Suppliers wishing to do business with UC Berkeley are encouraged to market their goods and services to departments throughout the campus. Since our campus is decentralized, each department is responsible for initiating purchases for their specific needs. For more information on how to do business with the University, see the "How to Do Business with the University" guide.
In the event that a department does want to purchase goods and/or services from a particular supplier, that supplier must complete a UC Berkeley Business Information Form (BIF). The information is then entered into the UC Berkeley financial system, so that a purchase order can be created and payment can be made to the supplier.
Each supplier must also complete Part A of the Conflict of Interest Certification Form . To find out more about the guidelines to completing the Conflict of Interest form, see here.
To Small and Diverse Business Suppliers
The University encourages its departments to engage in purchasing and contract activities which incorporate equal opportunities for small and diverse businesses. The Supplier Diversity Program Coordinator’s role is to advocate on behalf of small and diverse businesses wishing to develop relationships and contract opportunities with the UC Berkeley campus. For more information on the Coordinator’s role, refer to the Supplier Diversity Program homepage.
Small Business Certification/Registration Requirements for Federal Contracts.
Project teams with federal contracts exceeding $650,000 effective 10/1/10 must work with the Supplier Diversity Program Coordinator to create a Small Business Subcontracting Plan which, once approved by the awarding federal agency, becomes part of the contractual obligations of the team. Whenever the project team wishes to purchase materials and supplies, inventorial equipment or travel services from a small business that business must be certified or registered on the Small Business Administration (SBA) Central Contract Registration database
The types of small businesses that can be used for such purchases include woman-owned small businesses (WOSB), small disadvantaged (SDB), emerging small businesses 8(a), small disadvantaged businesses, historically undeutilized small businesses (HUB Zone), veteran-owned (VOSB), service disabled veteran-owned (SDVOSB),
Transaction Methods
The generally accepted transaction methods at the University are either through a purchase order (P.O.) or bluCard (or other University cards). When a P.O. is used, the supplier should be aware of it as the ordering mechanism prior to shipping or invoicing, and the P.O. number must be referenced on all invoices. Buyers in Procurement Services can help you with questions about transactions.
Insurance Requirements
UC requires that suppliers carry insurance as part of doing business. Your insurance carrier should be apprised of the requirement to provide us with a Certificate of Insurance, and of the following: