There is a UC Strategic Sourcing Agreement with Office Max.
To browse for and order office supplies from OfficeMax, you must use the
blu Portal:
To Begin Using blu Portal You must have a CAL Net ID and a passphrase, so that you can be authenticated when accessing blu. See CAL Net for more information on how to get a CAL Net ID.
To order supplies using blu you must have both a bluCard and an eBuyer role.
bluCard If your department does not have a bluCard Program, see Getting Started and bluCard in the Card Programs section of this website.
If your department has a bluCard program, but you do not have a bluCard, refer to the Card Programs FAQ section to find out how to request one. Note that you will be required to participate in bluCard training and be authorized to receive a bluCard before you can make purchases.
eBuyer If you do not have an eBuyer role, apply for the role by clicking on
Request Buying Login ID. Please note that this process can take up to two business days. Make sure that the requestor's email address matches the one that is in the online CalNet Directory.
Once you are approved for this role, it may take 4 to 6 hours to upload your user information on the OfficeMax website, so that you can then start ordering office supplies. Until this upload takes place, you will have "Browse Only" access to the OfficeMax website (i.e. non-eBuyer role).
Ordering Office Supplies
- For Browsing
- Please make sure your "pop-up blocker" in your web browser "Tools" is turned off.
- Click on the "Buying" Tab in blu.
- Then click on the "Office Supplies" link under "Business to Business."
- Click "Continue" to search for various catalog items.
- Please make sure your "pop-up blocker" in your web browser "Tools" is turned off.
- Click on the "Buying" Tab in blu.
- Then click on the "Office Supplies" link under "Business to Business." You will be authenticated and transferred to the OfficeMax website with the UC Berkeley logo.
- Click on "Your Profile."
- Click on "Contact Information." You will notice that your contact information has been populated. Check the information to make sure that it is correct and fill in any missing fields that are required before clicking "submit."
- Click on "Billing and Shipping." You can enter a default "ship to" location for all of your orders by using the "pull down" menu to select your campus location. If you buy office supplies for more than one campus location, you can override the "ship to" location each time you create an individual order by using the same "pull down" menu. Please note that you must change the "ship to" address prior to creating an order, if it is different from the "ship to" address in your profile information.
If you do not see your campus location on the "pull down" menu, please notify Albert Meerson at 510-642-7378 (2-SERV) and Albert will contact OfficeMax to make sure that your address gets updated into the system. The update process may take a few hours to complete.
- DO NOT ENTER your bluCard information in the fields under credit card number. Enter your bluCard information only when checking out during each order and click the "submit" button located at the bottom of the page.
- You can now begin ordering. Click "manage orders" and then "create a new order."
- Enter your 8-digit "Customer Code" in the designated field. The bluCard system uses this code as the reference number for tracking each card order. Your department management decides the customer code to use. If your department does not use this information, please enter 11110000 as the generic customer code.
- The next two fields are optional. If your order is to be delivered to someone other than you, you can enter the "Name of Recipient." You can also provide "Delivery Instructions," which the OfficeMax driver will receive. Such information could include the room number of the recipient.
- Please note that contract items, those with the best negotiated prices for UC Berkeley, are designated with an icon.
- Once you have completed your order, proceed to checkout to complete and submit your order.
- If you have any questions during the creation of your order, click on the Live Online Assistance button found in the upper right hand corder of every web page on the OfficeMax site.
- Click "Logout" in the upper right hand corner.
- The next page will have the heading, "Log In to Shop." Close this page in order to return to blu, since as a UC Berkeley user of the site, you only need to be authenticated once.