(Click these links for on-campus Moving or Special Event Services.)
The timing of a household move is critical during the peak periods of May through September. Providing less than 14 days notice will seriously jeopardize the desired move dates of the employee being moved.
There are UC Strategic Sourcing Agreement Suppliers to handle your department's moving needs. You can issue your own PO to these suppliers and there is no requirement to use a requisition through Procurement Services (see bottom of this page for service suppliers and contact info).
Always include the following information when creating your PO (or requisition if going through Procurement Services):
- vendor ID: see list below or use 0000381491 (TO BE DETERMINED)
- line amount: $10,000.00, unless your department has set a lower limit.
( Don't forget : you won't be paying for the amount covered by policy.) - ship to: SEE BELOW (NO TAX )
- Delivery location: N/A
- FOB Shipping Terms: N/A
- Line Category: Move
- Line Description: relocation, ( Person's Name)
In the "Additional Description" field of the line, provide:
- The name of the employee or faculty member being relocated
- Complete contact information for employee or faculty member including: phone, fax, email, pager, et cetera
- Department contact, with dept. name, phone, fax and email
- Desired date for packing
- Desired date for loading
Do not delay the PO (or requisition) for the following information, but please provide if available to facilitate the move, the following:
- the "move to" or "destination" address. Show not yet known , if still undetermined
The household survey and quotation from the contractor will be obtained after creating the PO (or after the requisition is assigned to the Campus Buyer).
Please discourage your new employee or faculty member from contacting a moving company him or herself. Your Dept. Buyer (or Campus Buyer) is the person responsible for handling household moves.
Payment Responsibilities
- UC Policy covers 50-100% (see policy) of the cost of relocating household goods but excludes the cost of storage, relocation of pets or relocating a vehicle.
- It also covers 100% of the cost of relocating professional materials to the campus if they will be of general benefit to the Campus Community.
The University will reimburse your Department for the portion covered by policy. This is done automatically by the Travel and Entertainment Department.
For information on policy relating to household moves, refer to the University of California Office of the President bulletin G-13.
Exceptions to the standard policy
If your department wishes to pay for any costs not covered by UC Policy you must:
- obtain written approval from your Dean or Vice Provost
- you must indicate in the "Special Instructions" field of the requisition:
- What exceptions to policy you are making;
- Who granted approval; and,
- What date they granted approval.
See the following example of the type of text you could use:
" We will pay for the entire portion of the household relocation not covered by UC Policy and transportation of one vehicle. Approved by Dean (show name), 09/15/05."
Travel and Entertainment will reimburse your department with campus funds for the amount covered by UC Policy. You will need to provide a departmental fund source for any amount you wish to pay over and above the amount covered by UC Policy.
Moving Services Suppliers:
Vendor #0000789406
Beverly Hills Transfer & Storage (Authorized Agent for Allied Van Lines- Agreement #085/OP/043)
221 South Beverly Drive
Beverly Hills, CA 90212
Contact: Stephen Glabb
Email: sglaab [at] beverlyhillstransfer [dot] com
Phone: (310) 285-5230 or (800) 999-7114 xt 1112
Vendor #0000789405
Alex Moving & Storage (Authorized Agent for North American Van Lines- Agreement #085/OP/039)
2610 South Birch Street
Santa Ana, CA 92707
Contact: Frank Burke
Email: fburke [at] alexmoving [dot] net
Phone: (714) 357-8757
Alt Phone: (800) 231-4765 xt. 217
Fax: (775) 416-2186
Vendor #0000526014- Use this vendor number if within California. "Intra-State"
Olsen & Fielding Moving Services- Agreement #085/BK/003 (Authorized Agent for Mayflower Transit, LLC)
6350 Sky Creek Drive, Suite 600
Sacramento, CA 95828
Contact: Dave Basye
Email: dbasye [at] mayflower-sac [dot] com
Phone: (800) 992-7844 xt 302
Fax: (916) 383-3262
Vendor #0000580784- Use this vendor number if out of state "Inter-State"
Mayflower Transit, LLC- Agreement # 085/BK/004
6350 Sky Creek Drive, Suite 600
Sacramento, CA 95828
Contact: Dave Basye
Email: dbasye [at] mayflower-sac [dot] com
Phone: (800) 992-7844 xt 302
Fax: (916) 383-2362
Vendor #0000359375
Chipman Relocations (Authorized Agent for United Van Lines- Agreement #085/OP/018)
1625 National Drive, Suite 100
Sacramento, CA 95834-1962
Contact: Linda Martin
Email: lmartin [at] chipmancorp [dot] com
Phone: (800) 334-9905 or (916) 563-7476
Fax: (916) 928-9787
Vendor #0000528741
Suddath Relocation Systems (Authorized Agent for United Van Lines- Agreement #085/OP/018)
2055 South 7th Street
San Jose, CA 95112
Contact: Joyce Ledvina
Email: jledvina [at] suddath [dot] com
Phone: (800) 486-4833 or (408) 288-3030
Fax: (408) 288-5903
International Relocation/Moves:
Vendor #0000789406
Beverly Hills Transfer & Storage (Authorized Agent for Allied Van Lines- Agreement #085/OP/043)
221 South Beverly Drive
Beverly Hills, CA 90212
Contact: Stephen Glabb
Email: sglabb [at] beverlyhillstransfer [dot] com
Phone: (310) 285-5230 or (800) 999-7114 xt 1112
Vendor #0000789405
Alex Moving & Storage (Authorized Agent for North American Van Lines- Agreement #085/OP/039)
2610 South Birch Street
Santa Ana, CA 92707
Contact: Frank Burke
Email: fburke [at] alexmoving [dot] net
Phone: (714) 357-8757
Alt Phone: (800) 231-4765 xt. 217
Fax: (775) 416-2186
Vendor #0000526014
Olsen & Fielding Moving Services- Agreement #085/BK/003 (Authorized Agent for Mayflower Transit, LLC)
6350 Sky Creek Drive, Suite 600
Sacramento, CA 95828
Contact: Dave Basye
Email: dbasye [at] mayflower-sac [dot] com
Phone: (800) 992-7844 xt 302
Fax: (9160 383-2362
Vendor #0000022342
United Van Lines- Agreement #085/OP/018
Contact: Mary Meyer
Phone: (510) 497-2343