Rentals
There are UC Strategic Sourcing suppliers for car rentals that campus departments can utilize directly using an LVPO. For frequent use, see also Rental Car Card Program under Fleet Services in the Property Management section.
Charters
Use a BFS Requisition to purchase this item. This process is covered in the
BFS Department Training Manual in Chapter 5, Section "Entering a Requisition".
Charters represent a high risk to the University. Refer to Bus 63 for special insurance requirements.
You will need to provide your Campus Buyer with:
- the number and description of participants
- location of pickup, destination, and advise if a round-trip is included
- scheduled dates and times
- description of planned activities,if any, to take place on the charter (e.g., meals, entertainment)
- description on luggage, gear and equipment to be taken on charter
- a copy of any proposed contract and any license, permit or letter of understanding associated with the charter
- an explanation for the purpose of the charter, (e.g., part of program fee, fund raising, etc.) so that the Campus Buyer can address the tax issues
If the service will be ongoing, contact your Campus Buyer to discuss the possibility of establishing a blanket contract.