The Following Procedures Pertain Only to Campus Departments

Receipt Procedures

Central Distribution receives official UCB freight for campus departments. Freight is inspected for visible damage, cartons counted, and freight bills verified for accuracy and signed with discrepancies noted. Shipments are then routed for delivery to ordering departments by preparing delivery receipts. Copies of all freight bills and delivery receipts are kept at Central Distribution for future reference.

To expedite the delivery of some small package and priority shipments, arrangements have been made with U.P.S., Federal Express, Airborne, D.H.L., and Burlington to make direct deliveries on campus.

Small Freight Package Deliveries

Central Distribution delivers small freight packages, Ethanol, and Hazardous Materials orders to designated delivery points. There is no charge for this service. In general, materials are delivered to their departmental destinations as they are received by Central Distribution. Perishables, animals, and express shipments, however, are given priority after receipt. Every effort is made to deliver these shipments the day of receipt. If this is not possible, the ordering department will be notified of its option of either picking up the shipment or having it delivered the next day. Departments are encouraged to route perishables and animal deliveries directly to the department. Most other shipments are delivered within 24 hours of receipt; unusually heavy freight volumes may cause occasional delays. Central Distribution does not transport large freight items or materials between departments. These and other services are provided, on a recharge basis, by Moving Services at 643-6262.

Large Freight Deliveries

When Central Distribution can not transport freight safely because of its size, its weight, the lack of suitable equipment, or the need for additional delivery personnel, the ordering department will be notified by Central Distribution to make arrangements for the delivery of the items. The cost of such arrangements will be borne by the ordering department. These and other services are provided, on a recharge basis, by Moving Services at 643-6262.

Restricted Article Deliveries

Radioactive materials are delivered to Environmental Health and Safety, which in turn delivers such items to the ordering department. Controlled substances are delivered by Central Distribution to authorized departmental receiving personnel.

Delivery Receipt Procedures

Upon delivery of goods to the ordering department, a departmental representative must verify the package count, inspect for visible damage, note any discrepancy or damage on the freight bill or delivery receipt, and sign the freight bill or delivery receipt certifying that the delivery of the shipment has been made and accepted. The contents of the package need not be inspected before the receipt is signed. This procedure must be followed for deliveries made by Central Distribution personnel and carriers delivering directly to campus departments.

Departmental Inspection:

Departments should open and inspect all shipments immediately after receipt to determine whether the order is complete and the material is in good condition.

Damage Claims

Visible damages must be noted on the freight bill or delivery receipt at the time of receipt. Concealed damages must be reported to the Customer Service Representative at 642-5330 within seven (7) calendar days of receipt. Original containers and packaging materials must be kept and made available for inspection by the delivery carrier. Failure to note visible damage on the freight bill or delivery receipt and produce packaging materials for either visible or concealed damage claims will release the carrier from liability.

After the inspection report is made, Central Distribution will file a freight claim with the carrier or the vendor according to the F.O.B. point. Departments should be aware that reordering the damaged goods may be necessary depending on the outcome of the freight claim. Damaged goods will be held at Central Distribution pending disposition instructions from the vendor or freight carrier. For additional information on damage claims, refer to Bus 28, Property Self-Insurance Program.

If you have any questions or need more information regarding damage claims, call Central Distribution Customer Service at 642-5330.

Storage

Central Distribution is not able to hold or provide storage for incoming freight. It is the ordering department's responsibility to coordinate delivery and provide storage, at departmental expense, for all inbound materials.

For storage space information, call The Storage Space Program in the Marchant Building at 642-5374.